College Student Group Policies and Guidelines

Working with Employers

The Dean of Students Office (DSO) and the Office of Career Services (OCS) work together to help Harvard College student organizations work with employers while observing the norms and policies of the Harvard community.

Student organizations often collaborate with employers to develop educational programs for members as well as for the larger Harvard student body. Student organizations often approach relevant employers, but in some cases employers or organizations may reach out to student organizations. Employers often look to student organizations for advice on what kind of programming would appeal to students and what timing would work best with students’ schedules.

Student organizations enjoy numerous privileges in terms of access to space, funding, and campus resources, and they have responsibility for exercising those privileges in accordance with the values of Harvard College.  All student organization programs held on campus and involving employers should be educational in nature.  Events that are focused solely on for-profit company recruitment should be held at OCS, in the Faculty Club, or off-campus at other local hotels or venues.  Be sure to read and reference the DSO resource & policy guide.

Hosting Events with Employers

Whether events take place in-person or virtually, please continue to register the event with OCS via the OCS Student Group Event Survey.

  • Employer engagement should benefit the educational goals of a student organization (e.g. an alumni chat/panel about a particular sector or a resume/interview preparation workshop). 
  • Student organizations should register the event with OCS via the OCS Student Group Event Survey.
  • Student organizations should check dates for conflicts with other programs that may be happening on campus.
  • Events should be arranged far enough in advance to allow adequate time for marketing the events.

The following guidelines relate to in-person events with employers. 

  • Only educational programs are allowed to be scheduled in classroom and House spaces.  
  • Host student organizations are responsible for arranging any room needs, including logistics of the room (audio, visual, seating, food, etc).
  • Employers may not directly request space from Harvard, and students should not request Harvard space for an employer information session or recruiting event.  Recruiting requests should be directed to OCS.  According to the DSO Resource & Policy Guide...
    “Non-Harvard organizations and individuals may not hold events on campus by using a student organization as a vehicle to stage an event on campus property or to reserve a campus room for a function (i.e. running a workshop about the organization or product, or hosting an event aimed exclusively at recruitment).  Any employment recruitment events should be coordinated in conjunction with the Office of Career Services.”
  • Students should not promise employers free space for an information session or recruiting event as part of a sponsorship package.  

Employer/Corporate Support

Student organizations at the College are allowed to raise and manage their own funds but may not secure funding from “selling” access to Harvard students. Be sure to read and reference the DSO policies regarding Corporate Support.  Student organizations are allowed, as a part of employer/corporate support packages, to…

  • Circulate announcements over their organization email list
  • Host educational programs that may include employers in Harvard space 
  • Co-host recruiting programs in non-Harvard private spaces (faculty club, Charles Hotel, etc)
  • Compile "opt-in" resume books of members
  • Offer Website Recognition/Ad space in publications
  • Receive corporate support for an educational conference

Exclusive relationships with particular companies should be avoided, and endorsements of companies by student organizations are not permitted.  Student organizations should maintain autonomy and control over their events while benefiting from the support of employers and other corporate supporters.

Campus Ambassadors

Students may not get paid or volunteer to help a for-profit organization gain access to Harvard students including posting on Harvard and House email lists or social media to promote the company or company events or their goods or services. Access to the Harvard community is a privilege that is not to be exploited financially.