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Managing Your Academic Job Search Documents

Interfolio is one of several online services that graduate students may use to manage their academic job search documents, including confidential letters of recommendation.

Letters of recommendation for current GSAS students can be uploaded directly into Interfolio and do not need to be sent to the Office of Career Services. We hope users will enjoy this fast and efficient process. To set up an account please click on the section below that reflects your status.  For questions email dossier@fas.harvard.edu.

  • Maintaining your Interfolio account is your responsibility after you graduate
  • Interfolio will maintain electronic records of your letters for up to 5 years, if you let your account expire.
  • Please contact Interfolio's customer support for any questions about a current or expired account

Reactivating a Dossier Account Managed by OCS


Alumni who graduated after January 2008
Documents filed after 2008 are loaded in Interfolio. If you need to reactivate your expired Interfolio account, go to the Interfolio website and login using your previous username and password. You can use Interfolio’s “forgot password” feature, or if you have forgotten your username as well, email Interfolio at help@interfolio.com, and they will help you reactivate your expired account.

Alumni who graduated before January 2008
The Office of Career Services (OCS) strongly recommends that only letters of recommendation written within the last 3-5 years be used to apply for academic jobs and fellowships. Letters written more than 3-5 years prior will not provide search committees with sufficient evidence of your recent experience or be useful in their evaluation of your candidacy for a job. We suggest you ask your letter writers to create updated letters. If you feel you have a valid reason for requesting old documents on file at OCS please complete the following questionnaire and someone from the office will get back to you as soon as possible.

GSAS generously subsidizes registered GSAS students wishing to use Interfolio for their academic job search.

Once you decide to start collecting letters of recommendation, please visit the Interfolio website and sign up for a free account.

When the time comes to start sending out your materials to apply for academic positions, you will need to upgrade your Interfolio account to “Dossier Deliver.” Please email dossier@fas.harvard.edu the following information so we can provide you with a personalized special offer code that will cover the $48 fee:

1) Your full name

2) Your department

3) Your projected graduation date (month and year)

4) Please confirm…you are a registered GSAS student (yes/no)

5) Please confirm…you are applying for academic positions (yes/no)

Once we receive this information, we will email your special offer code to you within 2 to 3 business days.

 

 

Manage Letters of Recommendation for your Advisees

Interfolio offers an application portfolio management service, available to you and your advisees 24:7, to manage letters of recommendation for academic positions.

The easiest way to upload your letter of recommendation to a student’s Interfolio account is to refer back to the original email that you received from Interfolio requesting the letter. Otherwise, you can log in to your Interfolio account to upload the student’s letter of recommendation.

If you prefer, you may still send your letter(s) to OCS via email (dossier@fas.harvard.edu), or mail/hand deliver to: Dossier Service, 54 Dunster St, Cambridge, MA 02138, and we will upload the letter(s) for you. It is essential that you include the Interfolio Document ID# (a.k.a. Reference Number) to ensure each letter(s) is uploaded into the appropriate place if you are having OCS upload the letter(s) for you.

For technical questions, please contact Interfolio’s Customer Support. For additional questions, email the Dossier Coordinator at dossier@fas.harvard.edu or call 617-495-2787.